In a comment on a recent entry I posted, a reader asked me
how I explained the post-it notes during council meetings. Dan Clawson asserted to the newspapers that these proved council members were guilty of secret meetings, so what about these notes?
I pointed out on that blog that the note Dan built his case around proved Marcie Palmer's innocence, not guilt, as she passed Don Persson a note during a meetings saying "did you talk to Garrett?" This is not a question that a councilmember would ask another if they had both just met with Garrett Huffman along with two other council members.
But, I think many readers may be intrigued that there is any note passing at all, and I thought I would shed light on that. I guess I can't say with certainty that we are managing this perfectly, but I am confident that we are not violating open Public Meetings act with our notes.
First, I must point out that
not every post-it note is intended to be passed to anyone. I frequently write notes on a pad to remind me of what I intend to say when I get the floor. Often, these notes will take the form of an argument I intend to present, such as "Taxes have already gone up X %, that is too much for one year." this is a speaker's note that loses its retention value the moment the words are uttered for the record, if it ever even had value in the first place. Some of Dan's garbage can notes may have been of this type, although I don't know because I do not believe any of them were mine.
But some notes are passed, and here is some information on them:
The note passing occurred occasionally prior to 1995, and then picked up a little after that when we added cameras and live video feeds to the chamber. Currently, I might see about one or two of these handwritten notes per evening.
They come about from a few sources.
Some of the "notes" getting passed are actually committee reports, that are getting final signatures during the beginning of the council meeting. This happens because we have numerous committee meetings on Monday afternoon, and it is often a scramble to get the reports written up and signed for the meeting...if there are any last-minute changes, the audience might see a report make its way up and down the dais as the committee members add signatures.
Some of the notes are greeting cards, being passed back and forth for council signatures. We sign these for serious illnesses of employees, deaths of family members, retirements of key employees, birthdays of fellow council members and our support staff, etc. This can add up to a lot of cards, and a lot of "passing" back and forth.
Since the meeting is broadcast on live TV, and replayed over and over during the week, quite a few of the notes that get passed have to do with production issues, or schedule issues that we wish to resolve off-air. Production issues are things like "is your microphone on?...I can't hear you"....or "your herringbone jacket looks crazy on the screen..perhaps you should change it". Others I have seen have been "do you think it is too hot in here?", "do you recommend we call a break?", "Did the clerk tell you there is an executive session after the meeting tonight?," "Do you have a copy of the Planning and Development Report?", "May I borrow your budget book?", "pass the coffee" and things like this. You can see how many of these questions are not worth interrupting the flow of the meeting for, and when stated outloud they interrupt whoever has the floor because they get picked up by very sensitive microphones.
Another group of notes are handed to us by staff during the meetings, to inform us of last-minute agenda changes, announcements we need to make, absences of other members, kudos, apologies, and a host of other normal interpersonal communications.
Another class of notes are those in advance of our announcing the next week's committee schedule. Often, a committee chair will decide that due to audience comment or other input, they will need additional committee time to cover a future agenda topic. Hence, they may pass a note that says "I would like to start Public Safety Committee at 4:00 instead of 4:30" When this happens, the chair of the committee which meets right before Public Safety might send a note that says "okay...I'll start Community Services at 3:30 instead of 4:00" This all gets finalized under new business, when the committee chairs each announce their final choice for their meeting times and agendas, and work out any remaining schedule issues in real time right on the floor.
Still other notes can be passed during the audience comment section of the agenda, and usually relate to questions a council member may have regarding the speaker. "Did she say she is the president of the neighborhood association?" for example, or "What was this speaker's name again?" Sometimes, the note may be "this is the person who wrote the letter that is in our docket", or "do you know if this speaker spoke with the police yet?", or "is she your neighbor?," or "did you talk with him before the meeting?"
Lastly, there are notes that blur all these categories, or are just intended to be light-hearted, or may vent about a colleague who is talking too much, or a collegue who seems to be campaigning from the chambers. I've seen more than one note which has said "__________ is annoying me tonight."
In summary, most notes have an administrative purpose of some type, represent no "official action", and have no retention value.
I'm not very shy, and I have 14 years on council, so I will usually ask for the floor and blurt out my question to whoever will answer. This leaves me less apt to use post-it notes to get the details I want, but it requires an extrovert-streak and a good spine for dealing with glares I receive from certain colleagues for dragging the meeting out with my questions. Other members understandably tend to use notes more for administrative stuff.
As you can imagine, it took me by surprise when Dan Clawson told the Renton Reporter that he found out that council members were exchanging notes on the council floor. My first reaction was "where has he been for the last twelve years?"
Then, when presented with the notes, which Dan thought were a smoking gun, I could tell quickly that they showed that Marcie had no idea if Don had spoken with Garrett Huffman. You didn't need to be a detective to see that. There were also a couple of jabs in some of the notes Dan pulled from the waste can, but my goodness, Dan and Terry Briere had both openly insulted me, the audience commenter, and others in the chamber, and Dan was openly politicking (he even mentioned campaigning if my memory serves) so I can't blame Don Persson or Marcie for exchanging a private post-it note criticism about Dan, Terri, or Kathy that night. It would never have been seen again, if Dan hadn't done his trash dive and sent his rubbish to the newspapers. To see why Don and Marcie would exchange written criticisms, here is my blog from
immediately after the meeting, and
another one from the next day, before I knew Dan was hatching a lawsuit.
In summary, saying we held a secret council meeting because notes were exchanged makes about as much sense as saying that King 5 News did a "secret news broadcast" because Jean Enersen received a note while she was anchoring. Furthermore, Dan's shocked reaction to the newspapers about "his discovery" of these notes was insincere and hypocritical, given that he has been exchanging them himself for 12 years.